1. The person responsible for paying the booking and organising the event activity must complete and sign the booking form. The responsible person must be over 18 years of age (a guarantor is required for anyone under this age). This is an agreement to keep to the conditions of hire.
2. The person(s) or organisation granted hire facilities will be held responsible for any damage or breakage incurred during the course of hiring. The full cost of any damage to the premises or equipment will be charged to the hirer.
3. Please ensure that you take care of your own personal possessions. We (Wrexham County Borough Council) accept no responsibility for theft or loss of articles or equipment etc. brought on to the premises.
4. As the hirer you must ensure that no nuisance or commotion is committed in the vicinity of the centre and that the conditions of any extra licenses for your activities that are not included in the premises license are followed.
5. As the hirer you must ensure that any activities for children comply with The Children Act of 1989 and the Social Services & Well-Being Act Wales 2014 and that only fit and proper persons have access to the children.
6. The premises must not be used for any illegal purposes or for any purpose that might offend public taste. The event organiser is responsible for ensuring that health and safety requirements are observed and preventing any activity that may endanger public safety, for example: disorderly behaviour and overcrowding.
7. It is a requirement of booking that you take a register of attendees to your event. You must also familiarise yourself with the statutory fire safety procedures (including the location of fire alarms, emergency exits, fire safety equipment and congregation points away from the building) which are on display in the centre. You must take responsibility for making members of your group aware of these procedures. Please do not block gangways or exit doors. Please note that there is no public telephone located in this building. As the hirer you are responsible for the provision of first aid for your attendees.
8. Any electrical appliance brought into the premises must be agreed by centre staff. Each appliance must have been inspected and passed by a qualified electrician as safe to use and should comply with the current regulations (written evidence of this may be required with a certificate that is issued within the last 12 months before your booking). This regulation applies equally to any person or group taking part in your function or to whom you are subletting (such as traders, caterers, discos, bands).
9. As the hirer you are responsible for arranging licenses where bar facilities are needed and for ensuring that the licensing laws are strictly observed. In centres where the bar area is separate from the kitchen area, an extra charge may be made for the use of this area.
10. As the hirer you must make sure that any food prepared or taken onto the premises has been properly prepared, stored and served using guidelines set by health and safety regulations. We (Wrexham County Borough Council (including our officers, servants or agents) are not liable for the death or illness of any person consuming food on the premises caused otherwise than a defective standard of hygiene in the centre’s appropriate food preparation area.
11. We (Wrexham County Borough Council) have insured the premises for normal risk, but as the hirer you should make sure that any insurance risks relating to accidents and personal liability are covered. Please note, as the hirer the use of the centre and all equipment, facilities and amenities is permitted entirely at your own risk, and we (Wrexham County Borough Council) shall not be liable for the death of, or personal injury to any user, or for consequential loss, caused otherwise than as the result of the defective condition of the centre or it’s equipment, or of the negligence of the Management Committee, its officers, servants or agents.
12. The current hiring charges are those set out in the application form and these are reviewed annually. The fee is payable to us (Wrexham County Borough Council) before booking or when we receive an invoice for groups with a block booking agreement. For a cancellation made between 28 days and 15 days before the event you will need to pay a 50% charge. For a cancellations made less than 14 days before the event you will need to pay a 100% charge.
13. A session will take place in the morning, afternoon or evening. Hiring charges are per session and each session lasts 3 hours. Hourly bookings will be considered and priced on request. As the hirer you may only enter the centre at the agreed booking time and must leave promptly at the end of the agreed booking time following the arrival of a member of staff. Contact details for emergency use are displayed on the information board in the centre.
14. As the hirer you must make sure that you leave the premises in a tidy and satisfactory condition at the end of hire.
15. Smoking (including the use of electronic cigarettes) is not permitted in any part of the building or premises. We will not tolerate any recreational drugs being brought onto the premises or any substance misuse at the centre – any instance of this will result in the cancellation of the booking and refusal of any future bookings, and prosecution.